Collections for Professional Services Firms
Commercial collections for consulting firms, marketing and creative agencies, engineering firms, and other professional services businesses. We recover unpaid retainers, project fees, and aged invoices from business clients.
- No recovery, no fee: contingency pricing
- Free 20-minute call to review the account and the paperwork
- Clear read on what's likely recoverable
- No obligation, no scripted dialer
Prefer the phone? 763-373-0600
RecoverMax is a member of the Commercial Receivers Association. We work to the standards of the commercial receivables industry, not just our own policy, with accountability on conduct, compliance, and how every account gets handled.
Minnesota collection agency license #40996825
“RecoverMax stepped in and handled the matter with a high degree of professionalism, consistency, and integrity.”
“They integrated seamlessly with our team and helped us stabilize cash flow during a tough quarter.”
“Trustworthy partners in a sensitive distressed portfolio. They brought structure and clear communication.”
Who calls us in.
- Consulting firm partners
- Agency owners
- Engineering firm principals
- Controllers and office managers
How professional services engagements actually work.
Every engagement starts with a real conversation about your portfolio. No automated triage, no template responses.
When a services firm doesn't get paid, there's nothing to repossess. The hours are spent, the deliverables are in the client's hands, and the only thing left is the invoice. That makes professional services receivables easy for a client to push down the list, especially once the project is over and they no longer need you.
Marketing and creative agencies have it worse. Ad spend and media get fronted on the client's behalf, scope expands without a change order, and a new marketing director arrives and decides the last one's invoices aren't their problem. Consultants and engineering firms see the same thing at the end of an engagement: the work is accepted, and the final invoice stalls.
RecoverMax takes the money conversation off the partner's desk. We work from the contract, the statements of work, and the approvals, separate a real scope dispute from a reason not to pay, and work the account with the client's AP and finance contacts for a firm payment date. Your team keeps the working relationship and stays on billable work.
When professional services is the right call.
A few signals that suggest this engagement model fits. If most of these are true, we should talk.
- 01
A client stopped paying once the project or engagement ended
- 02
An agency fronted ad spend or media costs that were never reimbursed
- 03
A new contact at the client is disputing work their predecessor approved
- 04
Retainer invoices are stacking up while the client keeps using the work
From stuck to cash in four moves.
Diagnose
We review your aging, account documentation, and prior efforts to identify where recoverability is genuinely at risk.
Stabilize
Structured outreach replaces stalled internal follow-up. Accounts start moving again under disciplined cadence.
Resolve
Negotiated settlements, payment plans, or escalation paths, chosen to protect customer relationships where possible.
Report
Transparent updates on what recovered, what is still in motion, and what we recommend doing differently next time.
Common questions about professional services.
Pulled straight from the conversations we have with finance leaders most weeks. If your question isn't here, reach out and we'll answer it directly.
Yes. Unpaid retainers, project fees, and reimbursable ad spend are business receivables like any other. We document the agreement and what was delivered or spent, then pursue the balance with the client's finance team.
Ad spend fronted for a client is money your agency already paid out, so it's one of the most expensive receivables to carry. We treat it as a priority and pursue it with the billing records and the client's approvals behind it.
Scope disputes are the most common reason services invoices stall. We review the contract, the statements of work, and what the client approved along the way, separate a real dispute from a reason not to pay, and push the account toward payment or a documented resolution.
Consultants, marketing and creative agencies, engineering and architecture firms, accounting and advisory firms, IT consultancies, and law firms. If you bill a business for your team's time and expertise, the approach is the same.
Once an invoice is past 60 to 90 days and the client has stopped committing to a payment date. The further a project gets behind them, the less reason a client feels to pay, so earlier placement recovers more.
Recovery work is typically contingency-based: we earn a percentage of what we collect, and nothing if we recover nothing.
Often paired with this work.
Third Party Recovery
A commercial debt collection partner for businesses with overdue B2B accounts. We help companies recover aging commercial receivables, improve cash flow, and move stalled accounts toward resolution without burning customer relationships.
Learn more →A/R Collection Services
Outsourced accounts receivable collection that recovers overdue B2B invoices and reduces aging without adding headcount. We work your stalled accounts receivable toward payment while protecting the customer relationships you want to keep.
Learn more →Pre-Collection
Resolve unpaid invoices earlier with commercial collections support that improves cash flow and acts before accounts need formal recovery.
Learn more →Move forward on professional services.
Tell us what's stuck. We'll give you a realistic read on what's recoverable, what isn't, and the right next step.